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Facing Performance issues in MS Outlook

Have you ever thought how a PST file can be repaired if it gets corrupt? Let’s first analyze how PST file gets damaged. Behind corruption of the PST file, numerous reasons are responsible. Corruption occurs due to reasons like oversize of PST file, unexpected system shutdown, system crash, disastrous virus attack. However, to overcome such situations Microsoft has provided an inbuilt Inbox repair tool that repairs corrupt PST file. But the tool is limited in its functionalities, due to which it sometimes becomes unable to repair PST file. In such pathetic situation, a third party Outlook PST repair tool is recommended.

To understand the situation clearly, east Inflatables let’s consider an error message that appears when you execute inbuilt Inbox repair tool. But you fail in your efforts, and alternatively an error message is received that appears like this:

“Attempting to validate BBT refcounts

??Couldn’t find BBT entry in the RBT (211C8).”

You can view the error in the log-report.


Some of the causes responsible for the occurrence of the above error message are due to  increased size of PST file. MS-Outlook 2002 and prior versions have a size limitation of 2 GB. If the PST file goes beyond the size limitation, it results in corruption. BBT entry of the file is also responsible for the occurrence of the error. Sometimes Outlook fails to find BBT entry of the PST file. Damaged or corrupt PST file is also responsible for the problem.

Way to Resolve the Error:

Different ways that helps you to overcome the above error are described below in a perfect manner:

·     Make sure that the size of the PST file is not exceeding the size limit. If exceeding, then decrease the size of the PST file by deleting the unwanted mails from the Inbox folder. Remove all the mails from the ‘Deleted Items’ folder and from ‘Sent Items’ folder.

·     PST file corruption is the factor, then you need to repair PST file. Microsoft itself provides an inbuilt Inbox repair tool to repair the file. But due to its limited functionality, in some cases fails to repair PST file.

·     If problem is due to BBT entry. Do one thing, freshly install MS-Outlook application in your system.

Installing MS Outlook afresh will leave you with no data. In such a case you have an option to take help of a third party Outlook PST repair tool. The tool repairs PST file corrupted due to any of the reason. A lots of software are available in the market that does the repair quite well. You just need to search the tool according to your choice. Surf the Internet to know the functionalities of different software.

PST recovery- After recovery import PST file

MS Outlook data file can be easily imported in the application itself. In this application, an option of ‘Import and Export Wizard’ is available. Using this tool, PST file can be easily imported. But many times, PST file cannot be imported because of several reasons, of which corruption of PST file is the biggest reason. To recover PST file that is corrupt, execute an inbuilt Inbox repair tool. You have another option of a third party Outlook PST repair software. The tool can repair PST files in an efficient manner.

To illustrate this issue, let’s consider an error, which is encountered when you attempt to restore data by importing PST files into Outlook:

“This Personal Folders file (.pst) is already in use in the current profile.”

After getting this error message you remain unsuccessful to import data to Outlook.


Reason for the occurrence of above error message is discussed below:

· Both the files – the current Outlook PST file, and the file that you want to import – have same nomenclature.

· If the PST file has read-only attribute set, then also the above error may surface.

· Other reason is that when local Outlook profile is using the same file that you are trying to import.

· The PST file you are trying to import is destroyed or damaged.


For solving this error message, you need to follow some advices. These advices are as follows:

· Change the name of the PST file, and try to import it.

· Un check the read-only attribute set check box of the PST file.

· Make sure that local Outlook profile is not using the same file that is to import.

· If the error is due to corrupt PST file, then recover PST file using the inbuilt Inbox repair tool – scanpst.exe.

However if the PST file remains inaccessible even after repairing, then try to recover PST file using a third party PST recovery software. Simply, search on the Internet to get a list of tools that are specially developed only for this purpose. A well documented procedure document comes along with these tools. All the mail-objects, such as contacts, attachments, appointments, tasks, journals, and more are accessible.

Stellar Phoenix Outlook PST Repair is a highly useful tool that successfully performs PST recovery and recoups all the mail-objects. This tool can restore both password protected and encrypted PST files. It restores the RTF and HTML formatting. You can download a demo version of the software to preview the recoverable items. There is no need to install Outlook software to use this software. MS-Outlook 2007, 2003, 2010, 2002, and 2000 are supported by this software, which is compatible with Windows 7, Vista, Server 2003, XP, and 2000.

Resolve Synchronization issue of Blackberry curve mobile with MS-Outlook

Synchronization is a very important concept in the case of on line data transfer done to transfer data between two devices. Synchronization between two devices is quite easily performed. Suppose you synchronize Blackberry Curve mobile with MS-Outlook in your system to transfer data between them. Data includes images, attachments, and files etc. But sometimes it happens, while performing synchronization process lots of problem occurs. In other words, synchronization process cannot be done properly. Instead, you receive different error messages. This happens because of corrupt PST file. However, to overcome such situation you need a third party Outlook PST Repair tool. You do not need to waste so much time to recover PST file.

Consider a scenario, suppose you try to synchronize MS-Outlook with your Blackberry Curve but you fail in your attempt. Synchronization process executes successfully when you read the device entries,

but problem occurs for some particular entries of MS-Outlook. MS-Outlook prompts an error message as reflected below:

“The operation terminated unexpectedly.”

After encountering the above error message, synchronization window gets closed.


The error ‘The operation terminated unexpectedly’ is caused because sync configuration is done incorrectly.


To resolve above error message you need to follow some important points:

· First of all, change the settings of Sync configuration.

· Intellisync folder is also one of the main reason due to which Sync process fails. To solve the synchronization issue, change the name of the Intellisync folder will be a great help.

· Any kind of corruption in Outlook PST file results in synchronization problem. To avoid syncing problem due to corruption. Note the location of the corrupt element, if you find then note it and perform operation deletion on it.

· If the Desktop Manager version is not update or corrupt, then install the latest Desktop Manager version.

· If MS-Outlook application is corrupt, then reinstall the application in your system.

· Execute Inbox Repair tool to repair corrupt PST file.

If the above steps do not show any proper results, then go for a third party PST recovery software. The tool recovers PST file very easily and allows you to access all the objects, such as messages, contacts, attachments, calendar-entries, and more.

Stellar Phoenix Outlook PST Repair V4.5 is an effective tool that recovers PST file corrupted due to various reasons and allows to access mail objects, such as messages, calendar-entries, contacts, attachments, appointments, journals, tasks, events, and more. It supports MS-Outlook 2007, 2010, 2003, 2002, and 2000. It shows compatibility with Windows Vista, XP, 7, 2003, 2000, and NT4(SP6).

Repairing corrupt PST file after CRC errors in Outlook 2003

The Cyclic Redundancy Check (CRC) errors are caused when there is a problem in the file media or when a file is not properly transferred to another storage media. These CRC errors can also appear in the PST files that are used to store the information of MS Outlook. A PST file can get corrupted by other reasons as well such as virus infections, power surges, abrupt system shutdown, etc. In such cases, you should use appropriate corrective measures to rectify the problem. However, if you are unable to resolve the issue then you should use a third-party PST recovery software to repair the corrupted PST file.

Consider a scenario wherein your workstation is shifted to another location in your office. You create a backup of all your important data including the PST file of Outlook 2003. However, when you import the PST file in the new system you are not able to download the emails. In this case, few error messages may be displayed, they are:

· File path\filename.pst could not be accessed. Data error. Cyclic redundancy check.

Where, path is the location of the PST file and filename.pst is the name of the PST file.

· Data error (cyclic redundancy check)

· Error 0×80040116

This error message is displayed when you try to access the Deleted Items folder.


The root cause of this situation is that the PST file has corrupted due to various aforementioned reasons.


To resolve this error and access Outlook properly, you should perform the following steps:

· Check the hard disk for errors: In this, you should run the Scandisk utility to check the hard disk for errors and repair the errors, if any.

· Recreate the PST file and run Inbox Repair tool: After using the Scandisk tool, you should run the Inbox Repair (Scanpst.exe) tool on the corrupted PST file and then import the data in a new PST file. This should resolve the issue.

However, if the aforementioned steps are not able to repair the PST file then you should use a third-party PST file recovery software to do the needful. Such read-only tools are able to recover PST file without overwriting the original contents.

Stellar Phoenix Outlook PST Repair is a PST recovery software that enables you to recover corrupt PST files from all instances of corruption. It is able to recover various objects of PST file such as emails, contacts, calendar entries, meeting notes, etc. In addition, this PST recovery tool is able to recover deleted emails from the PST file. It is compatible with Windows 7, Vista, Server 2003, XP, and Server 2000.

Outlook 2010 quits unexpectedly when launched on Windows 7 computer

PST corruption is a common problem faced by Outlook users. In fact, the feature-rich and more robust Outlook 2010 can give you a tough time if the attached PST file becomes corrupt. Since PST is where Outlook stores all the information, it is indeed a cause of concern. PST corruption can occur in many scenarios ranging from abrupt system shutdown to power fluctuation and others. In such situations, you might come across various annoying problems

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including Outlook quitting unexpectedly or error messages while launching Outlook etc. To handle all these issues, it is better that you use a clean and updated backup copy of the PST file. However, if a backup copy doesn’t exist or cannot be used, then you can seek professional help by using an advanced PST repair software. Consider a scenario, wherein, you have installed Outlook 2010 on Windows 7 machine. You launch Outlook 2010 to do regular tasks, including sending or receiving e-mails among others. The attempt fails and Outlook 2010 experiences an unexpected crash. The following information is received in the error signature: AppName: Outlook.exe AppVer: 14.0.4760.1000 ModName: Kernelbase.dll ModVer: 6.1.7600.16385 Offset: 0003194b Cause The abrupt exit by Outlook 2010 indicates that the attached PST file is corrupt or damaged. Since PST file corruption is a serious issue, you must gear up to observe effective Outlook PST repair steps, described in the ‘Resolution’ part of this article. Resolution In order to address PST corruption issue, you must use the inbuilt utility Inbox Repair Tool (Scanpst.exe). Here is a list of steps which you must observe: · Close Outlook 2010 · Browse and open the following folder: C:\Program Files\Microsoft Office\Office14 · Now, double-click Scanpst.exe · Click Browse in the Microsoft Outlook Inbox Repair Tool box · Browse and select your affected PST file for Outlook 2010. The default location of a PST file for Outlook 2010 on Windows 7 machine is: C:\Users\username\My Documents\Outlook Files · Now, click Start in the Microsoft Outlook Inbox Repair Tool box · As the scanning ceases, you must review the information given in the Microsoft Outlook Inbox Repair Tool box · Enable the checkbox Make backup copy of scanned file before repairing · Click Repair · After the repair process gets over, click OK · Go to the folder where original PST file is stored. In this folder, you will find three files viz filename.bak (unrepair, backup copy of the affected PST file), filename.log (log report of the repair information) and filename.pst (repaired PST file). Use this repaired PST file with your Outlook 2010. If you still encounter the same problem, then opt for a third-party PST repair application. Applications like Stellar Phoenix Outlook PST Repair tool can be relied upon to attain successful and safe results. This read-only application recovers corrupt PST files and supports Outlook 2010, 2007, 2003, 2002 and 2000 versions. Recovery of individual e-mail messages in MSG or EML format is also possible through this Outlook PST repair software.

Resolving: Archive_filename.pst is not a personal folders file

MS-Outlook uses and creates a PST file for storing the valuable data. PST file is saved either manually or by MS-Outlook AutoArchive option. MS-Outlook follows a rule that when Archive PST file gets saved the latest modified date appears in front of Outlook PST file whether it is sent or received. Every time you save the file latest date and time will be displayed. But in cases like corruption of Archive, PST data is not accessed. Archive PST file does not show the updated date. However, to overcome this situation the only solution is to opt for a third party Outlook PST Repair tool that repairs issues regarding to corrupted Outlook PST file.

Consider a practical example, when you archive an Outlook PST file on a storage media like pen drives, Floppy-disks etc and note its modification details. After some time when you try to restore the information from that particular PST File, file cannot be accessed. You also observe that date of archive PST has changed. The following error message may also prompt on your screen while opening a file.

“Archive_filename.pst is not a personal folders file”

On encountering above error message you become unable to open file and cannot manage data contained in that particular file.


There can be some reasons behind the occurrence of the above error message and are discussed in a effective manner:

·     The root cause is the corruption of archive PST and this might occur if you were backing up the PST file while accessing the Outlook.

·     Virus infection is also one of the reason.

·     Backup media gets corrupted.


Some suggestions are given to resolve the Archive PST error. They help you to overcome this situation. Try the following

·     If the backup of the PST file is available, then update the Outlook PST data from that backup.

·     If backup is not available the use inbuilt Inbox repair tool (scanpst.exe) for repairing the file.Scanpst.exe is a hidden file, so before locating the file take the view of hidden and system files.

To run Inbox Repair tool use the following steps:

1  Goto Start and then click Search.

2  Type Scanpst.exe and press the option Search.

3  If the Scanpst.exe found then do double click on it and open Inbox Repair tool.

4  Browse the file which is corrupted/damaged.

5  Go to start option to repair the corrupted file.

However, if the above steps do not show satisfactorily results, then the only option is to choose a third party Outlook PST Repair tool that repairs Outlook PST file and brings back your important email data.

Stellar Phoenix Outlook PST RepairV4.5 incorporates high-end scanning mechanisms that helps to perform a quick Outlook PST repair and enables to access or manage important data of the Outlook PST files, such as (e-mails, contacts, appointments, attachments, calendar-entries, tasks, events etc). This tool is compatible with Windows 7, XP, Vista, 2000, 2003 and NT4(SP6).

Repairing corrupted PST file in Outlook 2002

Microsoft Outlook is a popular email client used by numerous users across the world. Besides being an email program, it is also used for managing contacts and tasks, creating calendar entries, and browsing the Internet. All the information such as email items, calendar entries, contacts, etc is stored in a .pst file. However, sometimes the PST file can get corrupt and you are not able to view your emails and other items. In this case, you should take appropriate corrective measures to recover PST file. However, if you are unable to do so, then you should use a third-party PST recovery software for the same. Consider a scenario wherein you are using MS Outlook 2002. You try to open Outlook but are unable to do so. Cause: The reason for this scenario is that the PST file may have got corrupt and, thus, inaccessible because of various reasons such as: · PST file getting over 2 GB. · You have performed an upgrade of versions. · There is a header corruption in the PST file. · Other miscellaneous reasons such as virus infections, human errors, power surges, etc. Resolution: To resolve this issue and access the corrupted PST file, there are two in-built methods provided by Microsoft. But before doing anything, make sure that you create a copy of the PST file. These methods are: · The Inbox Repair tool: It repairs the header of the PST file and deletes anything that it fails to understand. It works well if the corruption is because of a version upgrade. However, if the corruption is because of any other reason then it demolishes whatever is left in the file. So, you should use this tool if and only if the PST has corrupted because of upgrade issue. · The Oversized OST and PST crop tool: Sometimes the PST files of Outlook 2002 and earlier versions get corrupted

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once they cross the 2 GB limit. This tool removes about 25 MB of data to bring down the PST file to its storage limit. However, this tool should only be used as a last resort since it may remove some valuable data. As it turns out, the aforementioned methods may not be able to perform PST recovery in a safe and secure manner. In such cases, you should use a third-party PST recovery tool to repair the PST file. Such read-only tools are able to repair the PST file using fast yet sophisticated scanning algorithms thereby ensuring that data is not lost in the process.

Download E-mails without facing the Data error (Cyclic redundancy check)

Outlook Pst Repair – Sometimes it happens when you download an Outlook e-mail you face difficulties while downloading. This problem occurs due to various technical aspects. One reason is corruption of PST file. Whenever you open the Outlook PST file a Cyclic Redundancy Check (CRC) check is done. CRC check is one of the technical terms that detects data changes across network or on storage devices. If Cyclic Redundancy Check error shows problem while trying to access PST, it means the error is with your PST file and in rare cases with the hard disk. When PST gets corrupt due to such CRC errors, it is required to restore it from the Backup. In any case if the backup is not available, then the only solution is to opt for a Outlook PST Recovery tool .

“File path\filename.pst could not be accessed. Data error. Cyclic redundancy check”

Note: You will not get above error message everytime when you downloads the e-mails. This message will occur when Outlook PST file has some issues.‘path’ refers to the address of the PST file where the file is located and ‘filename.pst’ is the name of PST file.


MS-Outlook shows this error message because of Corruption in Outlook PST files. Corruption can occur due to improper shutdown, system crash, virus attacks, network sharing and interrupted compaction etc.


To resolve such error message follow the below steps that are listed below:

First of all, Verify the errors of Hard Disk:

Verification can be done with the help of chkdsk/f command. This command follows the below step to run:

a) Goto Start >>Run and type cmd to open the command prompt.

b) On the command prompt type chkdsk /f and then press Enter.

c) If you get an error message like this:

“The type of the file system is NTFS. Cannot lock current drive. Chkdsk cannot run because the volume is in use by another process. Would you like to schedule this volume to be checked the next time the system restarts? (Y/N)”

On encountering this message, click on Y and restart your system.

d) Otherwise Close the command prompt and proceeds by running Outlook Chkdsk/f.

If the problem is not solved, then follow the below steps:

Repair and Create a new PST file

Follow these steps for repairing and creating:

1. Make a backup of the PST file by Starting Windows Explorer after closing MS-Outlook and set the PST file.

Follow the following path to locate your PST file:

For Microsoft Windows XP, Microsoft Window 2000, and Microsoft Windows NT 4.0, The path will be:

Drive:\Documents and Settings\UserID\Local Settings\Application Data\Microsoft\Outlook

For Microsoft Windows 98 Second Edition (SE) and Microsoft Windows Millennium Edition (Me), The path will be:

Drive:\Program Files\Common Files\System\Mapi\LocaleID

2 Rename the Outlook file that has to be repaired as OLD.pst

3 Run Inbuilt Inbox Repair tool to repair corrupted Outlook PST file.

4 Then create a new PST file, you should start Outlook. In the Create/Open Personal Folder file box specify the name of new PST file as you have changed in the previous step.

5 Import the data from Old PST file

However, if you are not satisfied with the result after performing above steps then you have to go for a third party Outlook PST repair tool. This tool provides quick recovery of the PST files.

Fixing corrupt archived PST file stored on network drive

As the number of e-mails in your Microsoft Outlook grows, the Outlook takes more time to do what you want it to do. And, there is a lurking danger of PST overshooting the permissible size limit of 2 GB(if you are using MS Outlook 2002 or an earlier version). Therefore, you must discard the irrelevant or less important e-mails and other objects time-to-time in order to make your Outlook work more efficiently and to avoid PST corruption. This can be done by using the PST Archiving feature. You can create two or more PSTs, thus making data more manageable and easily accessible through Outlook. However, an archived PST can also get corrupt in various circumstances. Now, in order to retrieve data from an archived PST, you must repair it first by using Inbox Repair Tool. If this strategy doesn’t work in your favor, you should then consider using a professionalpst repair software.

As a practical case, consider a scenario, wherein, you try and access an archived PST file stored on a network drive, and receive the following error:

“The file drive_letter:\archive.pst is not a personal folders file”.


The above error indicates that the archived PST file is corrupt. The archived PST could have got corrupted since it was stored on a network.

Explanation: A .pst file is a file-access-driven method of message storage, whereas, WAN/LAN use a network-access-driven methods. In case of file stored on a network, Microsoft Outlook tries to use the file commands to read from or write to the file, but the OS has to send the network commands. This results in an increase in the time of all the operations and slow performance of Outlook.

Moreover, if connection degrades or fails, it can lead to a corrupt .pst file.


In order to overcome the problem, you must follow the below-mentioned outlook pst repair steps:

· Make a backup copy of the damaged archived PST file. And, repair your original damaged archived PST by using the Inbox Repair Tool (scanpst.exe)

If Scanpst.exe doesn’t address your needs, you must download a third-party pst repair software from the Internet. These tools employ sophisticated algorithms to extract data from a corrupt PST file.

Stellar Phoenix Outlook PST Repair is a reliable and user-friendly software which repairs damaged or corrupt PST file in simple steps. Compatible with Microsoft Outlook 2007, 2003, 2002 and 2000, the outlook pst repair utility recovers and restores all PST file objects at a desired location.